Guidelines for Research Reports

Reports of research work which is ongoing, of a small scale, or unlikely to lead to a full paper
Research reports are peer reviewed
Maximum length
4,000 words. This includes all text, including abstract, tables, figures, acknowledgements, notes, references and appendices
Page 0
The first page, which should be numbered 0, should contain the following information, which should not be included in other pages:
  • Indication that the submission is a research report
  • Title of report
  • Names and affiliations of all authors
  • Name and address for correspondence
Page 1
The next page, numbered 1, should contain the following:
  • Title of report
  • Abstract of 150-250 words, including aims, main points, and conclusions of report
  • Keywords: up to 5 descriptive terms, separated by commas
The report should contain the following:
  • Introduction, making clear the context, scope and intentions of the paper
  • Methodology
  • Conclusions, summing up the argument and conclusions of the report and pointing if appropriate to further ongoing or intended activity.
  1. Headings should make the structure of the report clear, and should indicate the content of the sections into which the report is divided.
  2. First level headings should be numbered 1, 2, 3, etc.
    Second level headings should be numbered 1.1, 1.2, etc.
    Further levels of headings are not encouraged, and if used, should not be numbered. Excessive levels of sub-heading may be removed.
  3. Headings should be in bold type
  4. There should be two blank lines before and one blank line after each heading, except when two headings are consecutive, when there should be one blank line between them.
  1. References should be cited in the body of the report as follows:
    "as Buggins (2001) indicates..."
    "recent work (Buggins, 2001; Mothman & Ghost, 2002; Vlad et al., 1999)..."
  2. Specific page numbers should be cited as follows:
    (Buggins, 2001: 27-28)
  3. Terms such as ibid., op. cit., loc. cit., may be used where appropriate
  4. References should be listed in alphabetical order of first author at the end of the report under the heading 'References'
  5. Use this pattern for journal articles:
    Buggins, J. (2001) "The Problems of g-Literacy" Journal of g-Literacy, 25: 23-37
    Vlad, D., Frankenstein, V., Shelley, M. (1999) "Recurrent Patterns in the Gothic Mindset" Gothometrics, New series, 12: 89-113
  6. Newspaper or magazine articles can be referred as follows:
    Zylovcic, K. (1998) "A Rare Haunting in Wick" Ross & Cromarty Herald, 19 December 1998, 6-7
  7. Refer to books as follows:
    Mothman, P. & Ghost, A. (2002) Uncommon Worlds Bucharest: ABC Press
    Mothman, P. & Ghost, A. (ed.) (2003) Writers on Uncommon Worlds Bucharest. ABC Press
  8. Refer to a chapter in a book as follows:
    Vlad, D. (2003) "The Ghost in the Ghost in the Machine: theories of metaphysical mechanics" in Mothman & Ghost, 2003: 234-261 (provide separate reference for the book)
  9. Give references to items located only on the internet as follows:
    Vlad, D. (2000) A Ghost-hunt in the Auvergne
  10. Online journals should be referred to as for printed journals, omitting page numbers if appropriate, but adding the URL for the specific item referenced.
Footnotes should not normally be used. Wherever possible incorporate the note into the main text, in parentheses if necessary. If unavoidable, use numbers in parentheses in the text, and place the notes at the end of the text, before the references, under the heading "Notes". The editors reserve the right to include the text of such notes in the main text.
Acknowledgements should be listed at the end of the text, before any notes or references, under the heading "Acknowledgements". If there are more than one separate acknowledgement (e.g. to different funding bodies) these should be listed and numbered.
  1. Wherever possible, avoid appendices by offering either citations to published work, or URLs linking to internet-located items
  2. Word counts include appendices. If appendices will cause the word limit to be exceeded, discuss with the editors
  3. Identify appendices with upper-case letters, A, B, C, etc., and give each appendix a title which clearly identifies the content, e.g.
    Appendix D. Itinerary of the Auvergne Expedition, June 1999
  1. Use Times New Roman for all content except tables and figures
  2. Title of the report on page 1 should be in 16 point bold text. Headings should be in 12 point bold, all other text should be in 12 point normal
  3. Text in tables and figures should be in Arial 10 point
  4. Captions to tables and figures should be in Arial 10 point
  5. Depart from this only when occasion demands, e.g. reproduction of a text whose formatting is relevant to the report.
All submissions should be single spaced.
Paragraphs should not be indented. Leave one blank line between each paragraph.
Use italics to indicate emphasis. Do not underline text.
  1. Tables should be included in the text at appropriate places and centred horizontally
  2. A caption of up to 8 words should be placed under each table
  3. Tables should be numbered sequentially and must be referred to in the text as Table 1, Table 2, etc
  4. Display tables as follows:
    Date Time Location Sighting
    21 June 1999 23:15 Beyreau Headless figure
    22 June 1999 22:59 Sonerre Unidentifiable figure
  1. Figures should be included in the text at appropriate places and centred horizontally
  2. A caption of up to 8 words should be placed under each figure
  3. Figures should be numbered sequentially and must be referred to in the text as Figure 1, Figure 2, etc
  4. Figures must have a maximum width of 500 pixels. Most graphics programmes will show the width of an image in pixels. The editors reserve the right to crop any image wider than 500 pixels
  5. As well as including them in the text, attach separate copies of all figures as individual files in GIF or JPEG format.
Address for correspondence
The address for correspondence supplied in the email which accompanied the submission will be taken as the address for correspondence to be appended to the published item. If a different address for correspondence is required for the published item, this must be specified in the email